Some construction companies buy and maintain large fleets of equipment. Others choose to lease these assets and, in some cases, purchase select pieces at the end of the arrangement. Still others opt to rent what they need, for only as long as they need it.
Making the right call among all of these approaches can seem overwhelming. Every contractor would love to have a diverse fleet of equipment ready to deploy at a moment’s notice. But few, if any, want to deal with the potential financial repercussions.
It usually makes sense to buy equipment that you expect to use daily or almost daily. If you’re using an asset at or near its full capacity — even when your workload fluctuates — generally buying and maintaining it will pay off.
For starters, you’ll have the piece ready to go at a moment’s notice and, assuming proper maintenance, be able to extract maximum life-cycle value from it. Ownership also allows you to, where permissible, claim tax deductions for related depreciation, insurance, interest and repair expenses.
On the other hand, coming up with large down payments can be a financial strain. In addition, investing heavily in equipment ties up capital you might better use in other ways. Consider, too:
As alluded to above, life cycle is everything. Many of today’s construction assets are evolving just as rapidly as the technology used to track and run it. So look carefully into whether you’ll be able to fully use a piece of equipment before it’s outmoded.
Renting offers the most flexibility, allowing you to pay for only the equipment you need for a limited period. This option often benefits smaller companies — especially subcontractors — lacking the resources to maintain a fleet of equipment. Of course, that doesn’t mean renting can’t benefit larger construction businesses under the right circumstances.
Choosing to rent a piece of equipment means no big down payment, as with a purchase, and less money spent on the overall arrangement than with a lease. Plus, rental payments are generally considered a tax-deductible operating expense, which simplifies accounting.
Renting also frees you from responsibility for maintenance and repairs. And because most rental companies regularly update their inventories, you’ll generally have access to new (or newer) assets.
Naturally, there are downsides. You’ll be at the mercy of rental inventories when looking to procure that “must-have” piece of equipment. And, in some cases, renting could increase your overall expenses (compared with leasing and owning), because rental companies often build higher costs into their payment terms.
Leasing equipment offers some of the benefits of ownership while mitigating certain downsides. An equipment lease is essentially a loan arrangement in which the lender owns the equipment and leases it to a contractor at a flat monthly rate for a specified term.
At the end of that term, the lessee can opt to buy the equipment, return it or lease new assets. Just as some drivers prefer to lease vehicles to stay up-to-date and reduce their maintenance costs, many contractors see the same advantages in leasing equipment.
With leased assets, you can avoid making large down payments and reserve capital for other purposes. You’ll typically pay a higher interest rate, though, than you would for a bank loan to buy equipment outright.
Leases are usually set up so payments are made with operating funds rather than capital accounts and, therefore, are deductible as an operating expense. But if a lease includes certain options (such as a bargain lease option) it may be defined as a capital lease and, therefore, need to be put on the books.
As mentioned, large construction companies may be able to own their own fleets. But, for small- to mid-sized businesses, some combination of owned, leased and rented equipment will likely make the most sense. Keep in mind, recent changes in accounting rules will affect the way leases are handled and defined your financial statements. Doeren Mayhew’s construction CPAs can help you find the right mix for your next construction equipment acquisition. Contact us today!
This publication is distributed for informational purposes only, with the understanding that Doeren Mayhew is not rendering legal, accounting, or other professional opinions on specific facts for matters, and, accordingly, assumes no liability whatsoever in connection with its use. Should the reader have any questions regarding any of the news articles, it is recommended that a Doeren Mayhew representative be contacted.
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